For example, the Organize category is used instead of Edit because it contains commands that aren't related to editing. To maintain consistency between menu bars and toolbars, use the standard menu category names if doing so wouldn't be misleading. In this example, the toolbar should use Edit instead of Organize for consistency because it has the standard Edit menu commands.
Palette windows use shorter title bars to minimize their screen space. Put a Close button on the title bar. Provide a context menu for window management commands.
Display this context menu when users right-click on the title bar. When possible and useful, make palette windows resizable. Indicate that the window is resizable, using resize pointers when over the window frame.
When a palette window is redisplayed, display it using the same state as last accessed. When closing, save the window size and location. When redisplaying, restore the saved window size and location. Also, consider making these attributes persistent across program instances on a per user basis. Provide customization for toolbars consisting of two or more rows.
Only the unlabeled icons style needs customization. Simple toolbars with few commands don't need customization. Provide a good default configuration. Users shouldn't have to customize their toolbars for common scenarios. Don't depend upon users customizing their way out of a bad initial configuration.
Assume that most users won't customize their toolbars. For the Customize command, display an options dialog box that provides the ability to choose which toolbars are displayed and the commands on each toolbar.
Provide a Reset command to return to the original toolbar configuration in the Customize options dialog box. Provide the ability to customize the toolbars using drag-and-drop in the following ways:. While toolbar commands are used for immediate actions, sometimes more information is needed to perform the action. Use an ellipsis to indicate that a command requires more information before it can take effect.
Put the ellipsis at the end of the tooltip and label, if there is one. If a command cannot take effect immediately, however, no ellipsis is required. So, for example, sharing settings doesn't have an ellipsis even though it needs additional information, because the command can't possibly take effect immediately. Because toolbars are constantly displayed, and space is at a premium, ellipses should be used infrequently. For menus displayed by a toolbar, apply the menu ellipses guidelines. Use a tooltip to label the command.
For the tooltip text, use what the label would be if the button were labeled, but include the shortcut key if there is one. Use an infotip to describe the command. Because the buttons are labeled, using a tooltip instead of an infotip would be redundant. If an editable drop-down list doesn't have a value, use a prompt. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services.
Privacy policy. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. Note This design guide was created for Windows 7 and has not been updated for newer versions of Windows.
Note Guidelines related to menus , command buttons , and icons are presented in separate articles. Note For menus displayed by a toolbar, apply the menu ellipses guidelines. Is this page helpful? Yes No. Any additional feedback? Skip Submit. Primary toolbars a toolbar designed to work without a menu bar, either hidden or removed. A primary toolbar from Windows Explorer. A supplemental toolbar from Windows Movie Maker. A toolbar menu in Windows Photo Gallery. A customizable toolbar from Microsoft Visual Studio.
Palette windows a modeless dialog box that presents an array of commands. Palette windows from Windows Paint. An unlabeled icons toolbar from WordPad. A labeled icons toolbar from Windows Explorer.
Partial toolbars a partial row of small icons used to save space when a full toolbar isn't necessary. Partial toolbars can be combined with navigation buttons, a search box, or tabs. Large partial toolbars a partial row of large icons used to save space when a full toolbar isn't necessary. A large partial toolbar from Windows Defender. Command icon buttons clicking a command button initiates an immediate action. Examples of icon command buttons from Windows Fax and Scan.
Examples of mode buttons from Windows Paint. Property icon buttons a property button's state reflects the state of the currently selected objects, if any. Examples of property buttons from Microsoft Word.
Labeled icon buttons a command button or property button labeled with an icon and a text label. A toolbar with its most frequently used buttons labeled.
Menu buttons a command button used to present a small set of related commands. A menu button with a small set of related commands. Split buttons a command button used to consolidate variations of a command, especially when one of the commands is used most of the time. A toolbar often provides quick access to functions that are commonly performed in the program. For example, a formatting toolbar in Microsoft Excel gives you access to things like making text bold or changing text alignment with other common buttons.
In an Internet browser , toolbars add functionality that may not come pre-installed. For example, with the Google toolbar, you can get access to exclusive Google features. If you are missing an application's toolbar, try pressing Alt on the keyboard, as some programs hide the toolbar until Alt is pressed.
It is possible to obtain a list of all the built-in commands that are available in Word. Select the Commands tab and select "All Commands" in the list box on the left hand side. This option will list all the commands in alphabetical order, making it easy to find the "ListCommand" commands. You can then drag this command to a menu or toolbar so it is permanently available. Once you have included this command on to an existing menu or toolbar you can close the Customise dialog box.
Selecting this command will display the following dialog box. Current menu and keyboard settings - Creates a new document containing all the built-in menu and keyboard settings. All Word commands - Creates a new document containing all the available built-in commands.
You can move toolbar buttons by holding down the Alt key and dragging the button to a new location. To remove a toolbar button hold down Alt and drag the button onto the document.
Remember that the lower your screen resolution the fewer buttons you can see on a toolbar. Do all you can to maximise your screen resolution Any changes you make to your toolbars etc ensure that they are saved in your "Normal. You can only add a toolbar to a template. Words interface for manipulating built-in shortcut menus is slightly nicer than in Excel, although you can't manually add a shortcut menu and you can't modify a custom toolbar??
If you have an addition drop-down menu at the top however the buttons do not actually do anything then you need to reset your Menu Bar in Normal. There is a big difference between the "FileNew" and the "FileNew In the macros in box, select "Word Commands". In the list choose List Commands and press Run. It displays commands shortcut keys and the menu they are available from. Be aware that toolbars will overlap when there is not enough room on the screen.
Word's new personalised menus only show commands you frequently use. You can close a toolbar by clicking on the tiny cross in the top right corner. This is only available when the toolbar is floating.
This can be done by checking the "Large Icons" check box. Documents Pages Paragraphs Characters. Shortcut Menus File Backstage Tabs Can I use the Keyboard?
Are there any Menu Conventions? Icons These are located to the left of some commands and indicate that there is a toolbar providing an alternative way to activate the command.
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